ProAcademy Rugby Safeguarding Policy for Players Under 18

DATED – 01st June 2024

1. Introduction

ProAcademy Rugby is committed to creating a safe, nurturing environment for all its players, especially those under 18. This safeguarding policy outlines our responsibilities and procedures to ensure the welfare and protection of young players.

2. Policy Aims

• To provide a safe environment for young players.
• To ensure all staff and volunteers understand their roles in safeguarding.
• To establish clear procedures for reporting and managing concerns.
• To promote the welfare and development of young players.

3. Responsibilities

3.1. Club Management

• Ensure all safeguarding policies and procedures are in place and followed.
• Appoint a Designated Safeguarding Officer (DSO).

3.2. Designated Safeguarding Officer (DSO)

• Act as the main point of contact for safeguarding concerns.
• Ensure all staff and volunteers are aware of and trained in safeguarding policies.
• Liaise with local safeguarding authorities when necessary.

3.3. Coaches and Volunteers

• Follow the safeguarding policy and procedures.
• Report any concerns to the DSO.
• Attend safeguarding training as required.

4. Code of Conduct

• Treat all players with respect and dignity.
• Maintain professional boundaries and avoid inappropriate physical contact.
• Avoid being alone with a player whenever possible.
• Ensure activities are appropriate for the age and development of the players.

5. Recruitment and Training

• Conduct thorough background checks for all staff and volunteers.
• Provide regular safeguarding training for all staff and volunteers.
• Ensure staff understand their responsibilities and the procedures for reporting concerns.

6. Reporting and Responding to Concerns

6.1. Recognizing Concerns

• Physical abuse
• Emotional abuse
• Sexual abuse
• Neglect

6.2. Reporting Procedures

• Report concerns immediately to the DSO.
• The DSO will document and assess the concern.
• If necessary, the DSO will refer the matter to local safeguarding authorities.

6.3. Responding to a Disclosure

• Listen calmly and reassure the player.
• Do not promise confidentiality—explain that you must report the concern.
• Document the disclosure accurately and report it to the DSO immediately.

7. Confidentiality

• All safeguarding concerns and records will be kept confidential and shared only with relevant authorities.

8. Monitoring and Review

• The safeguarding policy will be reviewed annually by the DSO and club management.
• Regular feedback will be sought from players, parents, and staff to improve safeguarding practices.

9. Contact Information

• Designated Safeguarding Officer: Christopher Shipway

ProAcademy Rugby is dedicated to ensuring the safety and well-being of all its players. By implementing and adhering to this safeguarding policy, we aim to provide a secure environment where young players can thrive.